When you click New Episode in Libsyn to publish an episode, the Episode Details form opens with a list of fields that you must fill out to prepare your episode for publication. The information you enter includes details like the episode’s title, as well as show notes that will engage your listeners and get them excited about your new episode. Or, if you prefer, you can also import the information from the ID3 tags in your media file.
It's important to enter the appropriate information to make sure podcast directories display and organize your episode correctly when you publish.
Want to speed up your publishing process? You can create episode defaults that automatically put information into the fields in the Episode Details form so you don't have to fill each field out every time you publish. For more information about episode defaults, see Speed up Your Publication Process with Defaults.
The sections in this article correspond to the fields in the Episode Details form. To find a section quickly, click a link in the list below.
- Populate Form with ID3 Data
- Episode Title
- Permalink Points To
- Apple Podcasts Title
- Episode Type
- Season Number
- Episode Number
- Update ID3 Tags
Not done entering your episode’s information but need to go? If you started writing, but you’re not ready to publish, you can save your work as a draft and come back to it later. For more information about how to do so, see Save Your Episode as a Draft to Publish It Later.
Populate Form with ID3 Data
If you already have all of the episode information available in your media file's ID3 tags, you can upload the media file and then use this option to import all relevant information into Libsyn. See Publish an Episode for more information about how to upload a media file.
After you've uploaded the file, select the Populate Form with ID3 Data checkbox to pull in the data you entered into the corresponding Libsyn fields. For more information about ID3 tags, see Manage the Episode Information in Your Media Files.
Enter the title of the episode you’re uploading. Your title can include information like the episode number, such as “Episode 1: Welcome to My Awesome Show.”
The title you enter will appear as your episode title in the podcast directories where you publish, such as Google Podcasts or Spotify. In addition, it will also appear as the blog post title in your Libsyn blog page or in places like WordPress or Blogger.
The title you enter automatically appears in the Apple Podcasts Title field further down the form. If you publish to Apple Podcasts, see the "Apple Podcasts Title" section below to make sure your title meets Apple's requirements.
The episode description, also known as show notes, is the place where you can get your listeners excited about your new episode and offer important details about it. The description appears in the podcast directories you publish to and also serves as the content for your blog post in your Libsyn blog page, or in WordPress or Blogger (if you’re using OnPublish). It’s also included in your RSS feed, so it will appear in places like Apple Podcasts.
You can refine your description by formatting your text – like bolding words or using colors – and by including links and images. (See Including Images in Your Episode Description.) Note that some podcasting applications don’t always show the full range of formatting.
Want to speed up your description writing process? You can save chunks of text - called snippets - to reuse in your descriptions. For more information about snippets, see Speed up Your Episode Description Writing with Snippets.
You can create categories to help you organize your episodes, or select one you've already created to apply it to the episode. Categories are useful for organizing your episodes. For example, if you host a podcast about sports and some of your episodes are about the NFL, but others are about the NBA, you can create categories to distinguish between them.
The Libsyn Podcast page uses the categories you enter to organize your episodes so your listeners can sort them quickly. (See Set up Your Libsyn Podcast Page.)
Also, you can create a player that only lists the episodes in a certain category. (See Customize and Share the Media Player for Your Podcast.) This feature is useful in case you want to embed the player in a webpage, but you only want it to play a certain category of your episodes. To expand on the example of the sports show above, if you're posting a player to an NFL site, you can use an "NFL" category to make sure only NFL episodes appear in the player.
Note that this field is different from the Category field when you set up your show. The show-level category is for specifying what your show is about so that podcast directories can organize it appropriately. This field at the episode level is for you to organize your own show on the Libsyn Podcast page or in a podcast player.
To create a category:
- Click the Category field to place your cursor in it.
- Type the name of the category you want to use.
- Press Enter on your keyboard.
To select a category you've already created, click the Category field and select the category you want in the list that appears.
Tags function like keywords to help people find your episode. For example, if your episode is about meditation, creating a “meditation” tag makes it more likely that your episode will appear to listeners who are searching for that keyword. Note that tags are most useful if your show is on YouTube because YouTube uses tags to help people find episodes. Most podcast directories, including Apple podcasts, don’t make use of tags.
You can enter a tag by creating a new one. In addition, Libsyn remembers tags you created previously, so you can also quickly find and reuse tags that you created for a previous episode.
To enter a tag:
- Click the Tags field to place the cursor in it.
- Select a tag you’ve used before or create a new one.
a. To create a new tag, type the name of the tag and then press Enter on your keyboard. b. To select a tag you've used before, type the first few letters of its name to find it quickly. and then click it in the list that appears beneath the field.
- If necessary, repeat the steps to add more tags.
You can also remove any tags you entered by mistake.
|a.||To remove a single tag, click the green X to the right of the tag you want to remove.|
|b.||To remove all tags at the same time, click the gray X to the right side of the Tags field.|
Permalink Points To
This field provides a URL where your listeners will always be able to find the episode you are uploading. For example, your permalink might point to your Libsyn blog post, or to a different page where you will always keep the episode. It’s important that the URL you enter here never changes.
If you are not using the Libsyn blog post to house your episodes, you might use the Libsyn Podcast page or a custom URL, such as whatever blogging platform you prefer. To use the latter option, generate your blog post, get the URL, and enter it in the Permalink Points To field.
Apple Podcasts Title
If you publish to Apple Podcasts, you can use the Apple Podcasts Title field to make sure you enter an Apple-Podcasts friendly title. If you entered a title in the Episode Title field above, it appears automatically in this field. However, read on to make sure your title meets Apple's requirements.
The reason there is a second title field for Apple Podcasts is that Apple has different requirements for titles than other podcast directories. In Apple Podcasts, the title of your episode should not contain information like the name of your show (i.e., the name of your podcast). It should also not contain episode or season numbers. Apple Podcasts displays that information in other places, so the episode title should contain just the title and nothing more.
Here are a few examples:
- Correct: Welcome to My Awesome Show
- Incorrect: Episode 1: Welcome to My Awesome Show
- Incorrect: Episode 1 of Alistair’s Great Show: Welcome to My Awesome Show
The title you enter in the Apple Podcasts Title field appears only in Apple Podcasts. You can keep a different title in the Title field if you want it to appear differently in other places. For example, if you want your title to appear as “Episode 1: Welcome to My Awesome Show” in most podcast directories, you can enter that title in the Title field. Then, you can enter “Welcome to My Awesome Show” in the Apple Podcasts Title field to make sure your show appears correctly in Apple Podcasts.
If you don’t publish on Apple Podcasts, you can leave this field blank.
In the Author field, enter the names of this episode’s authors if they are different than the author names you entered when you configured your show.
Entering new information in this field is useful if you’re hosting a guest that you want to feature. For example, if you are hosting a famous guest in this episode, enter your name as well as your famous guest’s name in the Author field. Doing so helps listeners find your episode if they are searching for your guest author.
The names you enter in this field appear as the authors for this episode only. If you leave the field blank, the information you entered when you configured your show appears as the author.
Enter the names as you want them to appear when you publish. For example, if there are several authors, you can separate the names using either "and" or "&," depending on your style and preferences.
Specify the kind of episode you’re uploading so that podcast directories can organize it correctly. For example, if you’re uploading a trailer of your show rather than a full episode, you can specify that detail here.
Click the Episode Type field and select the type from the list that appears. Here are your options:
- Full: A complete, traditional episode of your show.
- Trailer: A short promo of your show, usually between 30 and 60 seconds in length.
- Bonus: An episode that’s not consistent with the traditional length or content of your show. For example, a bonus episode might consist of a short follow-up to a previous episode.
Enter the season that the episode you’re uploading belongs to. If you don’t use seasons to organize episodes, you can leave this field blank.
The episode number you enter appears in the iOS Podcast App, and your episode appears in the correct order based on the episode number (and season number, if you’re using one).
Use the Explicit field to specify whether the episode you’re uploading is clean or explicit.
You entered a rating for your show when you first configured your settings. However, you can use this field to replace that setting for this episode only. For example, if you have a clean show, but the episode you’re uploading is an outlier that happens to be explicit, you can use this field to label just this episode as explicit. Leave the field blank if you don’t need to update your rating for this episode.
Your episode’s (and show’s) rating is important for establishing parental controls. Also, keep in mind that some countries do not permit explicit content, so marking an episode explicit might result in your episode, and your whole show, becoming unavailable to listeners in those countries.
Not sure whether your episode is clean or explicit? Explicit can mean a show uses language that is inappropriate for young listeners (such as some famous “four-letter words”), but it can also mean that the subject matter is inappropriate even if the language is “clean.” If you’re not sure whether your subject matter qualifies as explicit, conduct the following thought experiment: “If I were a parent of young children, would I be comfortable with them listening to this episode?”
Update ID3 Tags
This option lets you export all the information you entered in the fields above to the ID3 tags in the media file that you uploaded for publication. For more information about ID3 tags, see Manage the Episode Information in Your Media Files.
The final field in the Episode Details form is for publishing your episode. There are several options for publishing. To learn how to publish your episode right now, see Publish an Episode. Or, if you want to schedule your episode for publication on another day, see Schedule a Date to Publish Your Episode.